Minutes of CVES PTSA 2.18.7 Executive Board Meeting 02/11/08
Board Present:
Cliff Brown, Tim Nootenboom, Laurie Gibbs, Lauriekay Henley, Jacki Jones,
Sue Korol, Katie Miller, Richelle Rose, Leslie Brown
Absent: Becky McLaughlin
Meeting called to order by Cliff at 5:35 p.m.
I. Membership (Richelle)
a. Member offers at establishments such as Canyons and Uncle Si revisited; these business invitations need to be summarized/advertised more next year. More info under Fundraising.
b. New student/new member pursuits (~40) – Becky to send New CVES Student list to Richelle.
c. Richelle to draft letter with membership application form, and make available for Nancy’s New-Student Orientation packets (if included with Kindergarten registration, these would be members for next year.)
II. Treasurer’s Report (Katie)
a. No upcoming disbursements reported; Budget same as presented at General Meeting 01/31.
b. Tax update – Kristen Jeans has taxes done, to be signed 02/12.
c. Sally Foster bill still outstanding.
III. Spring Family Fun night – “SAS”, March 28th
a. Science – board up 2/11; forms out, Volunteers still needed but their time needs to be capped.
b. Art (Lorraine Thurston) – “Artware” table will be set up for orders, art-gifts will be available for Mother’s Day. Lorraine to inquire whether checks may be made payable to “Artware”.
c. Spelling – Joan Lutz Chair
d. Dinner (Michelle Smith) – Pizza will be served, for $1/slice; PTSA will provide water.
IV. Fundraising etc.
General discussion on where Read-a-thon dollars raised will be spent; at GM, comment was made that goal was $10K for Book Room, but this needs revision.
Katie reviewed the remaining line items to be funded on our budget: Activ boards, Computer Tech salary, Assemblies, Camp Seymour.
Tim affirmed that additional funds are needed (1) to complete the Activ board installation; (2) at least $1200 of the $2K budgeted from PTSA for Computer salary; (3) Gary Hogg assembly was paid from Library budget, $1200, so should be reimbursed for next year.
Agreement was reached that 50% of the total funds raised should go toward Library/Book Room and the remaining 50% to Activ boards. Read-a-thon goal as previously stated has been revised; this will need to be addressed with members.
a. Brick Pavers Update (Laurie)
i. Assistant Chair – Victoria Gerlitz
ii. Sales have started. All personalization orders will be viewed/approved by Laurie prior to processing (including Church on the Ridge’s request for 5 bricks). Room parents are also urging and collecting sales.
iii. Installation scheduled for “Spring”.
iv. Order acceptance is extended through 3/17; quoted pricing is locked for this year but may go up for orders next year.
b. Read-a-thon (Cliff)
i. Chairs – Christine Creech/Alisa Johnson (met 1/11), will decide motivational tactics to be used – with Tim – for this year.
ii. Help “Talk it up” (vs. Winter Break).
iii. Proceeds will be allocated per above discussion.
c. Box Top contest (Leslie)
i. Winning class will receive an assembly geared to that class level.
ii. March 31st is cutoff for submissions (not March 17th as previously stated).
d. How big does this office get? More opportunity presented than can reasonably be taken on…
Recommendation made to add a Chair for these efforts under VP-Fundraising.
i. Canyons PTA night – likely too far to be feasible
ii. Microsoft search and give – possibility for next year
iii. Bellevue Spa – likely too far
iv. Nick & Willy’s – possibilities for next year
v. Target Red card – CVES would need to be signed up as an institution with Target
vi. Others – We agreed that we should not solicit other businesses, but gather the names presented to us for consideration.
V. Communications (Cliff)
a. Bulletin board space is limited. Coordinate content through Board before posting materials.
b. PTSA website could be more if not linked to school. May be worth considering next year.
c. Add a Communications Chair to the Board for next year, to address this area more fully.
VI. Enrichment Update (Jacki)
a. Earth Day activities are being planned and managed by the school.
b. “PTA at work” – materials received are more middle/high school oriented, will not pursue.
c. After-school activities enrollment/interest – Writing class is only offered once a year (Fall); “Mad Science” is Fall and Winter; “Art for kids school”, Howie’s “Small Hands on Art”, and Gymnastics Express are all offered three semesters; Spanish Academy needs 8 children, will try again for Spring. Some families have schedule conflicts with Spring sports; Jacki will put any potential low-enrollment classes into Constant Contact email to encourage sign-ups.
VII. Legislative Update
a. Focus Day – Thanks to Pam/Jacki for representing CVES in Olympia! Report next meeting :)
b. WSPTA Convention – weekend of 2-4 May at Sea-Tac, has issues to be voted by this Board.
c. Region II Conference – Saturday, March 15th, MSHS. $45 entry fee covers all attendees, including candidates for 2008-09 Board. This is the most economical training opportunity!
d. Regional Director – Audrey Bennett (Bellevue) elected.
VIII. Appreciation Update
a. Golden Acorn – Katie to issue check for $130 (2 awards).
b. Appreciation Week will be scheduled through Julie Ehrlich.
IX. Next Meeting(s)
a. PTSA General Meeting – Thursday, February 28th at 6:00
i. Tie to Kindergarten packet pick-up to gain participation
ii. [Final] Brick Sales push
iii. Nominations Committee – need Candidate Nominees for meeting, send to:
1) Danelle Gonzalez
2) Julie Erlich
3) Katie Miller
iv. Current Board members running (potential): Cliff, Katie, Sue, Laurie (as F/R Chair)
1) Will try next year to establish (5-6) Elected positions, which will in turn oversee the activities of various Chair positions, e.g. Fall Fling, Bricks/Catalog, FFNs, BoxTops, Local Business Support
v. Schools Bond push – Tim to discuss approach with Steve Silverman prior to meeting.
Meeting adjourned at 7:05 p.m.
Sue Korol, Secretary